MINUTES OF MEETING
MOORESVILLE CONSOLIDATED SCHOOL CORPORATION
October 10, 2006
A regular meeting of the Board of School Trustees of the Mooresville Consolidated School Corporation was held in the Education Center auditorium, 11 W. Carlisle Street, on Tuesday, October 10, 2006 at 6:30 p.m. The Chairman after calling the meeting to order noted the presence of the following: Mr. Randy Davis, Mr. Ron Wright, Mr. Dave Davis, Mrs. Beverly Viles and Dr. Phil Wright. The Chairman noting the presence of a quorum declared the meeting duly constituted.
Mr. Freeman led the board members and the audience in the Pledge of Allegiance.
The Chairman asked if the board members had read the minutes of September 12, 2006. Noting that all members had read the minutes the Chairman asked if there were any additions or corrections to the minutes. There being no additions or corrections to the minutes and upon motion by Mr. R. Davis and seconded by Mr. Wright the minutes were approved. Motion carried 5-0.
The Board Members then examined the claims that were submitted for payment. After due consideration and upon motion by Mr. Wright and seconded by Mrs. Viles the following claims were approved for payment:
Payroll September 15 & 29, 2006
Claim Nos: 19 (11834) & 20 (11883)
Warrant Nos: 61734-61982 DD# 50195-50522
61985-62253 DD# 50526-50862
Vendors October 10, 2006
Claim Nos: 11804-12088
Warrant Nos: #1 1762-1799
Motion carried 5-0
Mr. Turner spoke to the board about the diesel fuel bids. He informed the board members at the last meeting that we had entered into a consortium with Indy Go and several other schools and institutions to hopefully get a lower price for fuel because of the volume of fuel that would be purchased. He stated that the bids had come in and there were three vendors who had bid. There was something wrong with all three bids and none were a firm price. He stated that Indy Go was able to obtain a firm price at $2.21. Mr. Turner recommended that we reject the bids and continue to buy on the open market as we have done in the past. Mr. Wright made a motion to accept Mr. Turners recommendation, seconded by Mr. R. Davis. Motion carried 5-0.
Mr. Turner stated that the board had previously given them permission to advertise for 5 78 passenger buses. We received two bids. One from Cardinal Bus Sales and one from Midwest Transit. Mr. Turner is recommending that we accept the bids from Midwest Transit for the amount of $428,865 for the five buses. The trade-in of five buses will be $57,000 with the total cost being $371,865. The cost of each bus would be $74,373. Mrs. Viles made a motion to accept Mr. Turners recommendation for the buses, seconded by Mr. R. Davis. Motion carried 5-0.
Mr. Turner stated that in the past we have participated in the Indiana Bond Banks Advanced Warrant Program which helps us with cash flow throughout the year. We are again asking the board for permission to take part in this program for 2007. Mr. Wright made a motion to approve participation in the Indiana Bond Banks Advance Warrant Program for 2007, seconded by Mr. R. Davis. Motion carried 5-0.
Mr. Freeman reminded the board members that due to elementary enrollments at North Madison we are now utilizing the portable classrooms we have had in place there for the last couple of years. We have been growing a little each year and our numbers are up a little this year. Because of the increased enrollments in lower grades at North Madison Mr. Freeman feels we need to look at purchasing two additional portable classrooms for next year. They are looking at the best location to place the two classrooms. By making this decision early we can look at schools that might have portable classrooms they want to sell because they have already gone through a building process. Mr. Wright made a motion to approve the purchase of two portable classrooms for North Madison, seconded by Mr. R. Davis. Motion carried 5-0.
Mr. Turner stated we have received a request from the Mooresville Girls Junior Basketball League for Sunday use of facilities H.S. North and South gyms on October 22, November 12 & 19, January 14, 2007 and February 11, 2007. They would be getting into the gym by 10:30 for set up but would not have games scheduled until noon, which is in accordance with our policy. Mrs. Viles made a motion to approve the request, seconded by Mr. D. Davis. Motion carried 5-0.
Mr. Freeman presented the following out-of state trips from the High School
for approval by the board:
Student Leadership Conference Greg Silver, Sponsor November 2-3, Nashville, IN
FFA National Convention Tony Weiss, Sponsor October 25-28, Indianapolis, IN
MHS Orchestra Sheryl Fyffe, Sponsor June 13-17, Washington, D.C.
MHS Band/Color Guard, Jerry Weber, Sponsor March 28-April 1 Orlando, Florida
MHS Color/Guard, Jerry Weber, Sponsor Feb. 9-11 Dayton, Ohio
March 9-11, Chesterton, IN
April 11-14 Dayton, Ohio
MHS Choirs Elaine Moebius, Sponsor March 22-25 New York, NY
Nov. or Feb. Ohio
Mr. Freeman stated that these have been reviewed by himself and Mr. Muston and he is recommending approval. Mr. R. Davis made a motion to approve the above trips, seconded by Mr. Wright. Motion carried 5-0.
Mr. Freeman stated that for some time they have been studying the possibility of a shuttle bus service for some areas of concern for Northwood. We currently pick up students on the east side of Indianapolis Road. It would be possible to pick up students whose homes face Indianapolis Road on the west side. Also some students who live on County Line Road do not have any sidewalks, so we could also pick these students up. Also students who live in Pioneer Estates have to cross Indiana Street to get to the sidewalks and we currently have a bus that goes through there for Newby Elementary. This would add about thirty students to a route we currently have so there would be no additional route or driver. The board was concerned about opening this up and making a difference between Indianapolis Road students and those that live on connecting streets. Mrs. Viles asked about the subdivisions of Victor Drive and Raesta Estates which has to also cross Indiana Street. Dr. Wright stated that they should table this discussion until the next meeting and asked Mr. Lundy to determine how many students it would involve if the two other subdivisions were included.
Mr. Freeman stated that Madison Township officials have requested permission to locate an emergency siren on the grounds at North Madison. Tom Whitley, Madison Township Board Member was here to answer any questions the board might have. Mr. Freeman stated it would be located near the old fire station. This would be helpful to the schools, even though we have other ways we notify schools when bad weather is approaching. Mr. Wright feels it is a great step for the community and he made a motion to approve the installation of the emergency siren at North Madison School grounds, seconded by Mrs. Viles. Motion carried 5-0.
Mr. Turner stated Waverly Elementary has received a donation from Martin Marietta in the amount of $1,000 for the purchase of student agenda assignment books. Mr. D. Davis made a motion to accept the donation, seconded by Mr. R. Davis. Motion carried 5-0.
Mr. Freeman presented the following personnel items: Severance for Charles Wheeler, custodian at the high school; Leave request from Amy Alte from September 12 to October 18, 2006 and from approximately Dec. 6 to Dec. 22, 2006 and a leave request from Yvette Karaffa, middle school teacher from April 9 until the end of this school year. Mrs. Viles made a motion to approve the personnel items, seconded by Mr. D. Davis. Motion carried 5-0.
Mr. Freeman reminded the board of upcoming dates October 17 & 18 Elementary Parent-Teacher Conferences and half day for students and half day for elementary teachers on the 18th. October 18th end of first nine weeks. October 19-20 Fall Recess; November 14 next school board meeting.
Mr. Freeman stated that Mr. Ward completed his requirements for his Ph.D. yesterday and he wanted to extend his congratulations for this achievement. Mr. Ward thanked the board for giving him the flexibility in allowing him to work and complete this degree.
There being no further business to come before the board and upon motion by Mr. Wright and seconded by Mr. R. Davis the meeting was adjourned. Motion carried 5-0.
Attest: Respectfully submitted,
President Randy Davis