MINUTES OF MEETING
MOORESVILLE CONSOLIDATED SCHOOL CORPORATION
November 10, 2009
A regular meeting of the Board of School Trustees of the Mooresville Consolidated School Corporation was held in the Education Center Auditorium, 11 W. Carlisle Street, on Tuesday, November 10, 2009 at 6:30 p.m. The Chairman after calling the meeting to order noted the presence of the following: Mr. Randy Davis, Dr. Phil Wright, Mr. Dave Davis, Mrs. Bev Viles and Mr. Ron Wright. The Chairman noting the presence of a quorum declared the meeting duly constituted.
Mr. Lindsay opened the meeting honoring Mooresville’s Veterans and the Mooresville Veterans Memorial and committee members. He recognized the members which were Mark Allison, Chris Branson, Curt Freeman, Mike Haskins, Susan Haynes, Bill Kirk, Gwen Kirk, Elmer Reynolds, Rejeanna White, Beverly Viles, Tim Viles, Tom Zoss, and chairman was Dave White. Mr. Lindsay stated that there will be a community-wide ceremony at the Memorial on Wednesday, November 11, 2009 at 11:00 a.m. He introduced Mr. Dave White. Mr. White stated that the Memorial had not changed for a long time and that Mooresville has a veteran who graduated from Mooresville High School and was a Medal of Honor recipient. He recognized the committee members and stated that they contributed hours of work and planning. Mr. White asked that everyone remember the veterans tomorrow on Veterans’ Day. Mr. Lindsay asked everyone to join in for a moment of silence to honor the troops at Ft. Hood, veterans, and current fighting troops. Emily Lindsay presented Mr. White with a mug that was a project of the 4th grade at North Madison Elementary.
Mr. Dave White and Emily Lindsay led the board members and the audience in the Pledge of Allegiance.
The Chairman asked if the board members had read the minutes of October 13, 2009. Noting that all members had read the minutes the Chairman asked if there were any additions or corrections to the minutes. There being no additions or corrections to the minutes and upon motion by Mr. R. Davis and seconded by Mrs. Viles, the minutes were approved. Motion carried 5-0.
The board members then examined the claims that were submitted for payment. After due consideration and upon motion by Mr. D. Davis and seconded by Mr. R. Davis, the following claims were approved for payment:
Payroll – October 21, 2009 & November 6, 2009
Claim Nos: 22 (21692) – 23 (21728)
Warrant Nos: 81029-81276 DD# 4291-4684
81281-81521 DD# 4685-5079
Vendors – November 10, 2009
Claim Nos: 21671-21899
Warrant Nos: #1 –3169-3196
Motion carried 5-0.
Mr. Lindsay introduced Mr. Larry Goldsberry, Principal of Paul Hadley Middle School, to present recent accomplishments at Paul Hadley Middle School. Mr. Goldsberry presented the following:
Reality Store was held on October 20 and is sponsored by the Business Education Community Partnership. The Reality Store is an exercise where students have previously taken a career inventory and are matched up with a corresponding income.
Campus Life started this year and offers middle school students opportunities for friendship, fun, and growth.
Spell Bowl – finished 5th in division – Caitlin Brown was the school’s top speller missing only one word
1st year for a Girls Golf Team
Brady Sappenfield – individual Mid-State Golf champion
8th Grade Football – Mid-State Conference Champions and as 7th graders, the team only won one game
Girls Soccer – undefeated – won Mid-State Conference
Haunted House – Mr. Goldsberry stated that this was one of the most challenging tasks ever undertaken at Paul Hadley Middle School and that he would like to recognize people who were a major part in this. Mr. Goldsberry stated that there were three goals. The first was for students to have fun; the second was to bring students, parents, educators, businesses and community agencies together for a common cause; and the third was to benefit Churches in Mission so the students would think of helping the community at large. He presented certificates to: Atterbury Job Corp, Carter Lee Lumber, Chief Darrell Brown of Mooresville Fire Department, Chief Tim Viles and Captain Danny Allen of Mooresville Police Department, Don Cole of Cole Concrete, Lowe’s, Terri Allen, Gina Meador, Robin Novicki, Tony Rooks, Roy and Rochelle Sellers, Kevin and Andrea Stanley, and Dave Davis. He also thanked all the parents, students, and staff who participated.
The first item on the agenda was to conduct the legal hearing and other business on the Qualified School Construction Bond Project. Mr. Freeman updated the board with a timeline of how the QSCB fund progressed. He stated that in April, schools were notified of a potential stimulus grant program for energy-savings projects, but the program was later changed to loans; May, the school board received a presentation on energy-savings proposals for MHS & PHMS; June, MHS and PHMS proposals for energy-savings were submitted; July, MCSC was notified of approval for MHS; August, the board approved moving forward with project proposals and a project committee which consisted of Mr. Muston, Mr. Lindsay, Mr. Johnson, Mr. Freeman, Mr. R. Wright, and Mr. Davis; September, MCSC was notified of the PHMS project denial, with the possibility of funding for 2010; October, the bid process closed, with three bids received; and in October, the board held a 1028 Hearing with public comment and approval of Performance Services as the vendor for the project. One evaluation criteria the committee used was local work and Performance Services submitted in their proposal local contractors of Zimmer Electric; Bledsoe Environmental Systems Testing, Inc.; Dodds Construction, Inc.; and Sunco Construction Company.
Mr. Freeman stated that the committee worked with Performance Services on the list of items to be updated at the high school in order to get the most for the money. Mr. Freeman read the following improvement list.
Remove and dispose of the two HB cast iron boilers, four hot water pumps and associated equipment
Install four new Hydrotherm, condensing-type boilers for building heat, pool water, and domestic hot water
Install a new double wall heat exchanger for the domestic hot water
Install two new 7.5 hp hot water pumps and two new 20 hp hot water pumps with variable speed devices on each
Remove and dispose of 125 ton Trane chiller, roof mounted condenser unit, two older chilled water pumps and associated equipment
Install new 125 Carrier, air-cooled screw chiller and condenser unit – new equipment to be installed in same location as existing. New chiller to have sound enclosure for reduced noise.
Reuse the two newer 7.5 hp pumps and install variable speed drives – install two new 7.5 hp pumps with variable speed drives
Install a side stream filter on both the heating hot water piping and the chilled water piping
Remove and dispose of 15 air-handling units serving the following areas: auditorium (7), south gym (3), locker rooms, green room, media center, wrestling room, and choreography room
Abandon gym unit #10 in place and connect the choreography room to the 1998 AHU – install two new fan powered boxes
Install new Carrier air-handling units for the following areas: auditorium (7), south gym (3), locker rooms, green room, media center, and wrestling room
Install new starters, disconnects, and transformers for pump and fan motors on all new air-handling units that currently don’t utilize variable speed drives / reuse existing variable speed drives
Install a new Tridium AX Graphical web based Energy Management Control System / provide complete floor plan with graphics for all new and existing equipment. Provide full remote EMS capabilities from the Internet. Install Alerton BACnet open controllers on all new equipment. Remove remaining MBC controllers and discontinued AHU Unitary Controllers – upgrade with Allerton BACnet controllers. Replace temperature and CO2 sensors on upgraded AHU’s. Provide new graphical workstation.
Implement Peak Demand limiting. Install additional power monitor to monitor demand and control appropriate loads to reduce peak demand costs. Modify EMS as required.
Install new auditorium lighting control system including new stage dimmer board, dimmer rack (two bay), main control module, house control module, universal simmer modules and memory lighting control console
Replace aluminum storefronts, frames and glazing at entries 30, 33, 34, 37, 39, 40 and 41
Replace hollow metal doors and frames at entries 31, 32, 35, 36, 36A, and 38 with new hollow metal doors and frames
Install dual channel raceways in 16 classrooms along east and west walls (one channel for power and one for technology wiring)
Install eight new 20A outlets in each classroom, 32 in technology room including 20A ceiling outlet in each room
Install four new 120V single phase circuits in each classroom, seven in technology classroom
Install a new transformer, feeder and 100A power panel / install proper grounding to help ensure “clean power”
Replace the existing chair lift system (elevator) at the south side of the gym – make required modifications required for a proper installation
Clean, flush and treat both the heating hot water piping and chilled water piping
Provide all required electrical modifications required for the installation of new equipment
Perform an air and water balance on all new equipment being installed
Provide training on how new HVAC systems function and how to operate and maintain them
Mr. Freeman stated that the cost of the project list as read is $1,940,000. The cost does include owner-directed allowance of $20,713. He also stated that with this money, the plan is to develop a 21st century model classroom at the high school. This classroom will be a laboratory with as much technology as possible, teachers will be able to check out this room and use for special purposes, and the classroom will be a way for the students to experience modern technology that a lot of the other schools have in all classrooms. Mr. Freeman said that they realize the amount will not fund the total classroom and may have to supplement it with money from capital projects. The annual utility savings is guaranteed to us by Performance Services and as a result of the project, it will be $47,044. Mr. Freeman stated that they would like to get started on the project as soon as possible and tonight the board needs to take the next steps to accomplish this.
Mr. Freeman introduced Mr. Tom Peterson from Ice Miller who will conduct the necessary steps to initiate the funding process. Mr. Peterson stated that Ice Miller had received confirmation today from the Indiana Bond Bank to participate in their program for actual funding of the bonds. He stated that the market requires a small interest rate on the bonds, but the structure of the bonds will allow the corporation to make semi-annual payments, that the bond band will hold and invest on our behalf at an interest rate higher than the bond and we will get the credit that is earned further reducing every year that need to levy. Mr. Peterson recommended that Mr. R. Wright open the public hearing and ask if there are any questions from the public concerning the financial structure.
Mr. R. Wright opened the public hearing for the building lease and asked if anyone had questions or comments. There being no questions or comments, Mr. R. Wright closed the public hearing for the construction cost of the lease.
Mr. Peterson summarized the first resolution which authorizes execution of the lease and that is to reflect that this is a fair and reasonable rental for the improvements we are receiving and a determination that the officers can execute the lease as provided as the financial tool. These are the exact same terms as presented at the 1028 Hearing, a maximum of 17 years at $160,000 per year. Mr. Peterson also stated that while this is a lease, both the requirement of state law and the contract, that upon completion of the lease, the property will be returned to the school corporation without any additional expense and the corporation will have sole use of the facility. This is Exhibit A Authorizing Execution of the 4th Amendment to Lease. Mr. Peterson added that they are doing an Amendment to Lease which alleviates money for Title Insurance and will keep it with the existing financing so the corporation will not be out additional expenses for this and it will free up more dollars which can be used for the project. Mrs. Viles made a motion to approve Exhibit A Authorizing Execution of the 4th Amendment to Lease, seconded by Dr. P. Wright. Motion carried 5-0.
Mr. Peterson stated that Exhibit B, the 2nd resolution, is to approve the Continued Disclosure Undertaking Agreement that requires the corporation to provide updated financial information to the market place on an annual basis. Dr. P. Wright made a motion to approve Exhibit B Continued Disclosure Undertaking Agreement, seconded by Mr. R. Davis. Motion carried 5-0.
Mr. Freeman thanked Ice Miller and Steve Harris for all the paperwork and also David Wimmer from Hillyard Lyons regarding the project.
Mr. Steve Harris stated that the Building Corporation had to pass a similar resolution which was passed before the board meeting. Members of the Building Corporation are Jim Ransome, Gary Crews, Steve Overton, Mitzi Forbes, and Barb Romans.
Mr. Lindsay continued with Pioneer Pride 365 by introducing Mr. Mossbrucker and Mr. Muston from the high school. Mr. Muston introduced Mr. Jason Damron, Coach of the Girls Soccer Team and stated the soccer team had an outstanding season and also that Mr. Damron was named Mid-State Conference Coach of the Year. Mr. Damron stated that the girls deserve the credit for the success and they had 13 wins this year and beat the school record by 4 wins.
Mr. Johnson stated that we received two bids for the purchase of buses for 2010 from the 12-year replacement schedule. One quote was from Kerlin and the other Midwest. Bids were sent out for four 78-passenger buses and one 14-passenger bus. Kerlin came in at $482,000 with an average cost of $96,400. Midwest came in at $374,999 with an average cost of $74,999.80. Mr. Johnson and Mr. Lundy’s recommendation is to continue with Midwest Transit. Dr. P. Wright made a motion to accept Midwest Transit’s bid for the bus replacement plan, seconded by Mrs. Viles. Motion carried 5-0.
Mr. Freeman recommended for approval Personnel Report #11-09. Mr. R. Davis made a motion to approve Personnel Report #11-09, seconded by Mr. D. Davis. Motion carried 5-0.
Mr. Lindsay introduced Mr. Mark Bless, Head Coach of the Mooresville Football Team. Mr. Bless stated that he is proud of the success the football program has had. He also stated that the coaches pride themselves in family attitude and call themselves the 2nd family. Mr. Bless stated that the seniors had done a super job this year and 7 will receive academic awards for the conference. He introduced James Ringer who was named on the Indianapolis Colts Academic All Star Team for his GPA, class rank, and SAT score. He thanked his staff and said the coaches spend a lot of time with the players year round and are in the weight room in-season and out-of season. He also stated that he thinks Mooresville has one of the best coaching staffs in the State of Indiana. Mr. D. Davis complimented Mr. Bless and his staff and said he was listening to WCBK and they said Mooresville had lost a lot of seniors on their football team, but under Coach Bless and staff, they did not have to rebuild, but they would just have to reload. Mr. D. Davis said this was a tremendous compliment to Coach Bless and his staff.
The next school board meeting will be December 8, 2009 at 6:30 p.m.
There being no further business to come before the board and upon motion by Mr. R. Davis, seconded by
Mr. D. Davis, the meeting was adjourned. Motion carried 5-0.
Attest: Respectfully submitted,
President Randy Davis