MINUTES OF MEETING
MOORESVILLE CONSOLIDATED SCHOOL CORPORATION
November 8, 2005
A regular meeting of the Board of School Trustees of the Mooresville Consolidated School Corporation was held in the Education Center auditorium, 11 W. Carlisle Street, on Tuesday, November 8, 2005 at 6:30 p.m. The Chairman after calling the meeting to order noted the presence of the following: Mr. Randy Davis, Mr. Ron Wright, Mr. Dave Davis, Mrs. Beverly Viles and Dr. Phil Wright. The Chairman noting the presence of a quorum declared the meeting duly constituted.
Mr. Freeman led the board members and the audience in the Pledge of Allegiance.
The Chairman asked if the board members had read the minutes of October 11, 2005. Noting that all members had read the minutes the Chairman asked if there were any additions or corrections to the minutes. There being no additions or corrections to the minutes and upon motion by Mr. Wright and seconded by Mr. D. Davis the minutes were approved. Motion carried 5-0.
The Board Members then examined the claims that were submitted for payment. After due consideration and upon motion by Mr. D. Davis and seconded by Mrs. Viles the following claims were approved for payment:
Payroll – October 14 & 28, 2005
Claim Nos: 21 (8804) & 21 (8832)
Warrant Nos: 55126-55426 DD# 42724-43025
55430-55739 DD# 43028-43333
Vendors – November 8, 2005
Claim Nos: 8803-9073
Warrant Nos: #1 –1368-1395
#2 – 12544-12948
Motion carried 5-0
Mr. Freeman stated that tonight we have the final plans for the 2006 Construction Projects and then will ask the board for approval of those plans and for permission to advertise for bids. Mr. Tom Neff from Schmidt Associates spoke first regarding the changes/additions to the high school science labs. He made a slide presentation showing the location of the labs and the work that would be done to upgrade and to bring the new labs up to code. If everything is approved this evening they plan to release the drawings to bidders on November 14th, have a pre-bid meeting at the high school on November 29, receive bids on December 20, sign contracts in January 2006 and plan to do the prep work for electrical and plumbing in late March 2006. The work would be done between June-early August 2006. The cost is estimated at $1,064,000. Mr. Wright made a motion to approve the final plans and to advertise for bids, seconded by Mr. R. Davis. Motion carried 5-0.
Mr. Freeman stated that Mr. Ben Griffin and Mr. Scott Wood were here from Odle, McGuire and Shook Architectural firm to talk about the addition of the elevator at Neil Armstrong. Mr. Griffin made a slide presentation of where the addition of the elevator would be – on the northwest side of the building. They have discovered a sanitary line under where the elevator shaft would be and Mr. Turner stated that we would take care of moving the line. Mr. Griffin stated they feel they have found a brick that will closely match the existing brick which borders of outside of the building. Their timeline is upon approval, November 21 – prepare bids, Dec. 15, receive bids, January 10, award contracts, March 1st – begin construction and August 1st – complete construction. Mr. Wright made a motion to approve the final plans and to advertise for bids, seconded by Mrs. Viles. Motion carried 5-0.
Mr. Freeman stated that we have two representatives from Performance Services, Mr. David Board and Ms Shana Bradley, who will give the board a report on the Energy Savings Project that the board approved in 2003. Mr. Board explained what has happened after looking at the areas we needed to change – high energy costs, old and failing equipment, learning environment issues and the high school air conditioning project. They have made changes in some of the equipment and connected all the buildings to the maintenance office so Mr. Patrick and staff can monitor the buildings. We have added air conditioning to the high school gym. Also we have only upgraded 10% of the HVAC equipment. He stated that we have reduced energy usage, have improved the learning environment, have replaced some old and failing equipment and the high school gym air conditioning is comfortable and quiet. Ms. Bradley spoke about the energy savings. Because of the increase in energy prices our savings has not been as great as we had hoped, but if we had not put this program into place the corporation would be paying considerably higher utility bills.
Mr. Turner stated that he has a finalized resolution to present to the board for their approval which allows us to participate in the Indiana Bond Bank Warranty Program. This is the process we could through annually which helps us with our cash flow situation. He stated that the loans would not exceed the advertised tax rate. He is asking for approval and authorizing the board President, Secretary, Mr. Turner and Mr. Steve Harris, Attorney to sign the documents. Mr. Wright made a motion to approve the resolution to participate in the Indiana Bond Bank, seconded by Mr. R. Davis. Motion carried 5-0.
Mr. Freeman presented a list of out-of-state trip requests from the high school. The first is a trip request from FFA which was to Louisville, KY which was on October 26-28. The request had been misplaced on a secretary’s desk and didn’t get to the last board meeting and they didn’t want the students to be penalized and not be able to attend. The H.S. Color Guard to Chesterton, IN February 18-19, 2006; Nashville, TN March 25-26, 2006 and Dayton, OH April 6-8, 2006. The MHS Orchestra to New York City on April 26-30, 2006 and the HS Show Choirs to Chicago on March 23-26, 2006. Mr. Freeman stated that the trips have been carefully reviewed by the high school administration and by him and they are recommending approval. Mrs. Viles made a motion to approve the out-of-state trips, seconded by Mr. D. Davis. Motion carried 5-0.
Mr. Turner presented two donations to the board for their approval. The first was for $15,000 from the H.S. Athletic Booster club for the H.S. Athletic Dept. Extra-Curricular Fund and the other is $1,000 from American Water to help pay for Science Fair expenses. Mrs. Viles made a motion to accept the donations, seconded by Mr. R. Davis. Motion carried 5-0.
Mr. Ward stated that in working with the Department of Education consultant they are recommending that we look at approving a proclamation indicating our support of the Service Learning projects in our corporation and the benefits it brings to our students and to our community. Mr. Wright made a motion to approve the Service Learning Proclamation, seconded by Mr. R. Davis. Motion carried 5-0.
Mr. Freeman presented the following personnel items: An update from the high school for winter coaches, Tricia Leslie is requesting a maternity leave from October 17th to the end of the school year. Risa Breeden, Secretary at Waverly Elem. has submitted her resignation effective November 18, 2005. Also, Mr. Jim Forester, Newby Elementary Principal is submitting his letter of retirement effective the end of this school year. Mrs. Viles made a motion to accept the personnel items as presented, seconded by Mr. D. Davis. Motion carried 5-0.
Mr. Turner stated he has a request from the Mooresville Girls Jr. Basketball Metro League for Sunday usage of the gym on November 20 and December 12 from 12:00-6:00 p.m. Mr. R. Davis made a motion to approve the request, seconded by Mr. R. Wright. Motion carried 5-0.
Mr. Turner had placed a letter in the board packets regarding the work done on the H.S. Soccer Concession Stand Building. He stated that the cost of this building was reduced due to the donations from parents, community members and area businesses. He wanted the board to be aware of those that had contributed to this project.
Mr. Turner also stated that there had been a report on one of the area television stations regarding the review of bus driver licenses. He wanted the board to know that we review all of our driver’s licenses annually and the drivers know that they are required to report if they receive any kind of ticket when driving their own vehicle. If they fail to report this it could lead to a suspension or dismissal.
Mr. Freeman stated that Ben Silver, Neil Armstrong teacher has applied for and received a grant from the Department of Education for a study trip to Romania.
Upcoming dates: November 24-25 – Thanksgiving Break
December 13 – Next Board Meeting
There being no further business to come before the board and upon motion by Mr. D. Davis and seconded by Mr. Wright the meeting was adjourned. Motion carried 5-0.
Attest: Respectfully submitted,
President Randy Davis