MINUTES OF MEETING
MOORESVILLE CONSOLIDATED SCHOOL CORPORATION
A regular meeting of the Board of School Trustees of the Mooresville Consolidated School Corporation was held in the Education Center Auditorium, 11 W. Carlisle Street, on Tuesday, July 12, 2011 at 6:30 p.m. The Chairman after calling the meeting to order noted the presence of the following: Dr. Bill Roberson, Mr. Matt Swindle, Mr. Perry King, Mr. Ron Wright, and Mr. Randy Davis. The Chairman noting the presence of a quorum declared the meeting duly constituted.
Dr. Roberson led the board members and the audience in the Pledge of Allegiance.
The Chairman asked if the board members had read the minutes of June 14, 2011. Noting that all members had read the minutes the Chairman asked if there were any additions or corrections to the minutes of June 14, 2011. There being no additions or corrections to the minutes and upon motion by Mr. Davis and seconded by Mr. King, the minutes were approved. Motion carried 4-0. Mr. Wright abstained from voting due to not being in attendance at the board meeting on June 14, 2011. The Chairman then asked if the board members had read the minutes of a special board meeting held on June 17, 2011. Noting that all members had read the minutes the Chairman asked if there were any additions or corrections to the minutes of June 17, 2011. There being no additions or corrections to the minutes and upon motion by Mr. King and seconded by Mr. Swindle, the minutes were approved. Motion carried 3-0. Mr. Wright and Mr. Davis abstained from voting due to not being in attendance at the board meeting on June 17, 2011.
The board members then examined the claims that were submitted for payment. After due consideration and upon motion by Mr. Swindle and seconded by Mr. Wright, the following claims were approved for payment:
Payroll – June 24, 2011 and July 8, 2011
Claim Nos: 13 (26002) – 14 (26047)
Warrant Nos: 90059-90168 DD# 20937-21300
90171-90267 DD# 21301-21644
Vendors – July 12, 2011
Claim Nos: 26001-26183
Warrant Nos: 7357-7514
Motion carried 5-0.
Mr. Lindsay stated there were 52 people from the school corporation who attended the National Model Schools Conference in Nashville, Tennessee from June 26-29, 2011 with Dr. Daggett. This conference showcases the nation’s most rapidly improving school districts and the highest performing school districts. He stated there were over 7,000 in attendance at the conference and we were able to interact with others from across the country. Mr. Lindsay stated that Mooresville wants to be the school of choice and make more good things happen so more students will want to attend Mooresville schools. Each building and department are taking what they learned and will present at the school board retreat the end of this month.
The next item on the agenda was ISTEP initial results. Mr. Lindsay explained that if a student was enrolled for less than 120 days, the student’s scores will be reflected on the student’s previous school for AYP in the fall when we will receive our distinction of progress. He shared data from the 08-09, 09-10, and 10-11 school years and stated that the cohort growth continues with improvement at most levels and grade level improvement continues to improve across the district. Mr. Lindsay stated that we are still able to show gain after the 2009-2010 results - a year of the greatest year ever in growth for MCSC. He also stated that Mooresville ranked in both language arts and math 80 th out of 294 schools last year and moved up to 71 st out of 293 schools this year. Mooresville is in the top 28% in the state in language arts, the top 27% in the state in math, and the top 24% in the state in language arts and math combined. Mr. Lindsay stated that there are still some areas we need to improve on, there is still plenty of work to do, and we are creating an environment where we love our students more. Mr. Lindsay stated we need great support from the board, the staff, parents, students, administration, but also the community as well for what they want for education – to get behind and believe in education so we can surpass the competition.
Dr. Roberson stated that this is the meeting to reorganize the board for the 2011-2012 school year. He also stated that next year, we will reorganize in July and then again in January due to the school board election being changed to November. Reorganization includes:
Dr. Roberson made a motion to keep the same officers for the 2011-2012 school year, seconded by Mr. Davis. Officers are as follows:
President ..................... Dr. Bill Roberson
Vice President ............. Mr. Matt Swindle
Secretary ..................... Mr. Perry King
Motion carried 5-0.
Dr. Roberson made a motion to appoint Steve Harris as the School Attorney, seconded by Mr. Wright.
Motion carried 5-0.
Mr. Wright stated he has a conflict due to his work schedule with 6:30 p.m. meeting times. After discussion, Dr. Roberson made a motion to meet the 2 nd Tuesday of each month with a starting time of 7:30 p.m. to accommodate Mr. Wright’s work schedule, seconded by Mr. King.
Motion carried 5-0.
Mr. Patrick presented the board with an update on construction.
Mr. Harris is recommending approval of a Qualified Provider Agreement for Northwood and one for Newby. The contract agreement for Newby is $1,574,846.00 and guarantees Newby will have $1,686,447.00 in savings over a 10-year period and the contract amount for Northwood is $1,939,175.00 and guarantees Northwood will have $2,024,667.00 in savings over a 10-year period. The agreement states if we do not receive these guaranteed amounts in savings, the company will pay us the difference between the guaranteed savings and actual savings. Mr. Harris stated he has reviewed the agreements and is recommending entering into the contracts. Dr. Roberson stated they will get our utility records and the State Commerce Department will make sure we have the savings and if not, make sure the company pays the corporation the amount due. Dr. Roberson made a motion to enter into the Qualified Provider Agreement with Shembaugh and Sons for Northwood and Newby and to enter into the Energy Savings Contract with Shembaugh and Sons for Northwood and Newby, seconded by Mr. Davis. Motion carried 5-0. Mr. Patrick stated the package is Tridium which will accept any type of parts. We are able to buy one license and do a lot of different things and the plan is to bring Waverly in on this at some point.
Dr. Moore informed the board the salvage auction will be held on July 23, 2011 at 10:00 a.m. in front of the old auto shop behind the high school and Paul Mason will be the auctioneer. Maintenance, custodians, and volunteers will help move items from the elementary schools on Friday, July 22, 2011 and Jeff Owens, Custodian, has volunteered to stay on Friday night in the parking lot to sit with the auction items. There will be a high school group selling concessions during the auction. Dr. Roberson stated we have had trouble getting rid of the portables at North Madison. Dr. Moore stated there is a possibility that a school wants two and will try again to contact them, one will be used at our football field, and two will stay at North Madison. The portable for the football field will be moved by volunteers at no charge. After the auction, the items will be cleared out and it will be up to us to dispose of them how we want.
Dr. Moore asked permission from the board to advertise the 2012 Budget, 2012-2023 Bus Replacement Plan and 2012-2014 CPF Plan. He stated the Budget Hearing will be on September 13, 2011 and the adoption will be on October 11, 2011 which both will be regular board meetings. He also stated the public will have an opportunity to speak and ask questions on September 13, 2011. Mr. Davis made a motion to approve advertising the 2012 Budget, 2012-2023 Bus Replacement Plan and 2012-2014 CPF Plan, seconded by Mr. Swindle. Motion carried 5-0. The budget will be advertised on August 24, 2011 and August 31, 2011.
Dr. Roberson stated this is the time for the board to decide if they would like to hear student due process hearing appeals or not and that in the past the board has chosen not to hear appeals. Mr. Wright made a motion for the board not to hear student due process hearing appeals, seconded by Mr. King. Mr. Lindsay stated that the state says the board has to vote to hear all appeals or none which is not good, but it is also not good to hear all appeals. Motion carried 5-0.
Dr. Moore stated we have received the following donations:
Mr. Davis made a motion to approve the donations as presented, seconded by Mr. Swindle. Motion carried 5‑0.
Dr. Roberson stated at this time each year, the board is asked to approve memberships in the following professional organizations and this is done as institutional memberships not individual memberships: ISBA, IAPSS, IASBO, ASCD, NSPRA, Chamber of Commerce, Morgan County Leadership Academy, Kiwanis, and South Central Study Council. Mrs. Haynes stated that NSPRA is the National School Public Relations Association and a chapter has restarted in Indiana with 15-20 districts already having joined. Dr. Roberson stated the memberships are needed in order to keep up with changes. Mr. King made a motion to approve the memberships in the organizations, seconded by Mr. Davis. Motion carried 5-0.
The next item on the agenda was the support staff salary schedules. Dr. Moore stated that last year the support staff salary schedules were re-worked for custodians, food staff, instructional assistants and bus drivers which are included in the salary schedules in addition to all other support staff. Contracts will only be completed for directors this year and the salary schedules are needed for documentation of pay. He also stated anyone employed before October 12, 2010 as a custodian, food service, instructional assistant or bus driver was grandfathered in on the old salary schedules and these are for new people only. Mr. Davis made a motion to approve the salary schedules as presented, seconded by Mr. King. Dr. Roberson stated that we are hopeful to be out of deficit spending in 2012. Motion carried 5-0.
Mr. Lindsay recommended for approval Personnel Report #7-11. Mr. Davis made a motion to approve Personnel Report #7-11, seconded by Mr. King. Motion carried 5-0.
Mr. Lindsay stated that Conflict of Interest Disclosures should be signed by himself due to his wife working as a teacher for the corporation and Mr. Davis due to his wife working as our Family Services Coordinator. Mr. King made a motion to approve the two Conflict of Interest Disclosures, seconded by Mr. Wright. Motion carried 5-0.
Dr. Roberson stated the President of the Board being able to appoint board members to committees will be tabled until the August board meeting.
Mr. King informed the board that the Indiana State Fair Band Day is August 5, 2011.
Mr. Lindsay stated the staff is excited about the 2011-2012 school year and are more unified and focused than ever! Our goal is to be in the top 10% of the State of Indiana.
Mr. Lindsay reminded the board of the following dates:
Board Strategic Planning – TBD
July 25, 2011 – Cabinet Strategic Planning
July 26, 2011 – Leadership Team Strategic Planning
August 9, 2011 – Elementary and Middle School Teachers Return
August 9, 2011 – Next School Board Meeting
August 10, 2011 – High School Teachers Return & Staff Orientation
August 11, 2011 – 1 st Day of School for 2011-2012
The next school board meeting will be on Tuesday, August 9, 2011 at 7:30 p.m. at the Education Center.
There being no further business to come before the board and upon motion by Mr. Davis, seconded by
Mr. King, the meeting was adjourned. Motion carried 5-0.
Attest: Respectfully submitted,