MINUTES OF MEETING
MOORESVILLE CONSOLIDATED SCHOOL CORPORATION
January 9, 2007
A regular meeting of the Board of School Trustees of the Mooresville Consolidated School Corporation was held in the Education Center auditorium, 11 W. Carlisle Street, on Tuesday, January 9, 2007 at 6:30 p.m. The Chairman after calling the meeting to order noted the presence of the following: Mr. Randy Davis, Mr. Dave Davis, Mrs. Beverly Viles and Dr. Phil Wright. Mr. Ron Wright was not present. The Chairman noting the presence of a quorum declared the meeting duly constituted.
Mr. Freeman led the board members and the audience in the Pledge of Allegiance.
The Chairman asked if the board members had read the minutes of December 12, 2006. Noting that all members had read the minutes the Chairman asked if there were any additions or corrections to the minutes. There being no additions or corrections to the minutes and upon motion by Mrs. Viles and seconded by Mr. D. Davis the minutes were approved. Motion carried 4-0.
The Board Members then examined the claims that were submitted for payment. After due consideration and upon motion by Mr. R. Davis and seconded by Mr. D. Davis the following claims were approved for payment:
Payroll – December 22, 2006 and January 5, 2007
Claim Nos: 26 (12758) - 1 (12831)
Warrant Nos: 63691-63979 DD# 52553-52893
63984-64252 DD# 52896-53234
Vendors – January 9, 2007
Claim Nos: 12712-12986
Warrant Nos: #1 –1867-1905
#2 – 16307-16522
Motion carried 4-0
Mr. Freeman stated that at a previous meeting the board had given him the authorization to appoint a committee to look at the possibility of adding soccer to the middle school athletic program. The committee was formed of administrators, teachers, coaches and parents. He stated the meetings went well and they had very good discussions. They are not sure they can implement the program this fall because they haven’t contacted other schools to see if we can get on their schedule. The consensus of the committee was for Mr. Freeman to ask the board for permission to implement the program in the fall of 2007. Mr. D. Davis made a motion to allow the implementation of soccer at the middle school in the fall of 2007, seconded by Mrs. Viles. Motion carried 4-0.
Mr. Freeman stated that at the last board meeting he presented the board with proposed calendars for the 2007-08 school year and 2008-09 school year. He took them to discussion with MCTA and they want to keep the late start date as we did this year but because of this we have to use every available day right up to Christmas break. We had to go to Friday this year and Christmas was on Monday. It will get better with next year’s calendar. Mr. Freeman stated we can never set a calendar that will make everyone happy but these were agreed on by the committee and the discussion group. Mrs. Viles made a motion to approve the 2007-08 and 2008-09 school calendars, seconded by Mr. R. Davis. Motion carried 4-0.
Dr. Ward stated that a couple of months ago we discussed getting proposals for a technology audit. He stated we received four proposals and after looking over the proposals we are recommending that the AME Group be allowed to do the audit. The cost for their audit would be $2,000 for the 8 point review. Mrs. Viles asked if the board could table this until the next meeting. She wanted to know if the board could have copies of the proposals to look over before a decision was made. This item was tabled until the next meeting.
Mr. Freeman stated that at the last meeting the board decided to create a community task force to do a feasibility study. Mr. Freeman stated that he, Dr. Ward, Mr. Turner, Dr. Wright and Mr. Wright interviewed two proposals. One was from Dr. Robert Boyd an Indiana State Professor of School Administration and also Educational Services who has done this type of thing for us in the past. He stated they spent time interviewing the two candidates to see how they would go about doing this study. The fees for Dr. Boyd would be $11,500 while Educational Services proposed $28,000+. Dr. Wright stated that either person/group would have been fine but felt with the difference in the cost for the services they felt comfortable in recommending that the board hire Dr. Boyd to conduct the feasibility study. They would need to put together a representative committee of 20-30 people and the board will be asked to submit names for this committee. Mrs. Viles questioned the cost difference and asked if we were choosing one because of the cost. Dr. Wright stated that if the costs had been close to the same they would have been happy with either one of the candidates. Mr. D. Davis made a motion to accept Dr. Boyd’s proposal for our feasibility study, seconded by Mr. R. Davis. Motion carried 4-0.
Mr. Turner stated that in January we are required by law to have a Board of Finance meeting in which a report is given regarding investment earnings and procedures. The board would need to elect officers for the Board of Finance and in the past they have elected to have the same officers for the Board of Finance as we have for the current school board. Mrs. Viles made a motion to have the same officers for the Board of Finance as we currently have for the school board, seconded by Mr. D. Davis. Motion carried 4-0.
Mr. Turner went over the investment policy. We invest in C.D.’s, U. S. Treasury Bills, Money Market, Premium Savings Accounts and Repurchase Agreements. We have two checking accounts, one with Citizen’s Bank and one with First Indiana Bank. When we are planning on investing Mr. Turner will get competitive quotes from our public depositories. They are: Citizen’s Bank, First Indiana Bank, Union Planter’s Bank, First National Bank & Trust, Home Bank, Lincoln Federal Savings Bank, Fifth Third Bank and Bank One (Chase). He stated that this was a little better year for investments. The rates are continuing to slowly come up and hope 2007 will be better.
Mr. Turner also stated that at this time of year he asks the board to approve resolutions regarding intra-fund and inter-fund transfers This would give Mr. Turner permission to transfer money within funds and between funds. The second resolution would be to allow interest earned in the CPF Fund to be transferred to the General Fund. Mr. R. Davis made a motion to approve these resolutions, seconded by Mrs. Viles. Motion carried 4-0.
Mr. Turner stated that during the year we have claims (utility bills, etc.) that would need to be paid before the next school board meeting so no penalty would occur. This is something we have done in the past and he is asking the board for permission to continue this process this year. Mr. D. Davis gave Mr. Turner permission to pay certain bills that would be due between board meetings so no penalty would occur, seconded by Mrs. Viles. Motion carried 4-0.
Mr. Turner also presented a Lease Purchase Resolution with the Indiana Bond Bank for the purchase of five Type D school buses. The resolution enters into an agreement with the Bond Bank and gives Mr. Turner the authority to act as the board’s agent to sign the appropriate papers. Mr. R. Davis made a motion to approve the lease purchase resolution with the Indiana Bond Bank, seconded by Mr. D. Davis. Motion carried 4-0.
Mr. Turner stated that the boys Jr. League Basketball teams want to use the H.S. gyms on Sunday, January 21st for games with the Metro League. They will start and end at the appropriate times. Mrs. Viles made a motion to approve the request, seconded by Mr. R. Davis. Motion carried 4-0.
Mr. Freeman stated that we have teacher contracts for the board to authorize to have stamped and the board needs to sign Mr. Freeman’s contract. Mrs. Viles made a motion to approve stamping the teacher contracts and signing Mr. Freeman’s contract, seconded by Mr. D. Davis. Motion carried 4-0.
Mr. Turner stated that Mr. John Robertson has found 10 old laptop computers that will not even run the Windows program so he wants to declare them salvage. Mr. D. Davis made a motion to declare these items, salvage, seconded by Mr. R. Davis. Motion carried 4-0.
Mr. Freeman stated that he received a call from Mr. Ron Wright and he could not be at this evening’s meeting because his hours have changed with his work. He is proposing to change the meeting times for the meetings if the rest of the board is in agreement. The board agreed to change the meeting time for the meetings to 7:30 pm beginning with the February 13, 2007 meeting. Mr. D. Davis made a motion to make this change in meeting times, seconded by Mrs. Viles. Motion carried 4-0.
Mr. Freeman stated that the board received a copy of the Annual Performance Report in their packets. This report has to be published in the newspaper between January 15 and February 1st.
Mr. Freeman also spoke about our graduation rates. He stated that MHS graduation rates exceed the state average and we do have the highest rate in the surrounding three counties but at 89.5% we still need to keep striving to increase this percentage.
Mr. Freeman stated that January 15th is Martin Luther King Day which is no school for students and a teacher in-service day. February 13th at 7:30 p.m. is the next school board meeting.
There being no further business to come before the board and upon motion by Mrs. Viles and seconded by Mr. R. Davis the meeting was adjourned. Motion carried 4-0.
Attest: Respectfully submitted,
President Randy Davis