MINUTES OF MEETING
MOORESVILLE CONSOLIDATED SCHOOL CORPORATION
January 10, 2006
A regular meeting of the Board of School Trustees of the Mooresville Consolidated School Corporation was held in the Education Center auditorium, 11 W. Carlisle Street, on Tuesday, January 10, 2006 at 6:30 p.m. The Chairman after calling the meeting to order noted the presence of the following: Mr. Randy Davis, Mr. Ron Wright, Mr. Dave Davis, Mrs. Beverly Viles and Dr. Phil Wright. The Chairman noting the presence of a quorum declared the meeting duly constituted.
Mr. Freeman led the board members and the audience in the Pledge of Allegiance.
The Chairman asked if the board members had read the minutes of December 13, 2005. Noting that all members had read the minutes the Chairman asked if there were any additions or corrections to the minutes. There being no additions or corrections to the minutes and upon motion by Mrs. Viles and seconded by Mr. D. Davis the minutes were approved. Motion carried 5-0.
The Board Members then examined the claims that were submitted for payment. After due consideration and upon motion by Mr. Wright and seconded by Mr. R. Davis the following claims were approved for payment:
Payroll – December 20, 2005 & January 6, 2006
Claim Nos: 26 (9376), 24 (9092) & 1 (9431)
Warrant Nos: 56658-56965 DD# 44275-44589
Vendors – January 10, 2006
Claim Nos: 9375-9584
Warrant Nos: #1 –1422-1459
#2 – 13379-13533
Motion carried 5-0
The first item on the agenda was the approval of construction bids for the elevator at Neil Armstrong and the renovation of the science labs at the high school. Mr. Jerry Rolfson was here from Odle McGuire Shook and stated that bids were received on December 15, 2005 for the addition of the elevator at Neil Armstrong. They received 4 bids and the low bid was from Sunco Construction in the amount of $171,800. He stated that the documents are in order, they have been reviewed by Mr. Harris, school attorney and Mr. Rolfson stated the goal is to have the work completed before school starts in August. Mr. Wright made a motion to accept the recommendation, seconded by Mrs. Viles. Motion carried 5-0.
Mr. Tom Neff from Schmidt Associates was here regarding the bids that were taken on December 20, 2005 for the renovation of the science labs at the high school. They received 8 bids and are recommending Verkler, Inc. who submitted the low base bid of $731,000. Since the bid was lower than the projected cost they are recommending accepting alternate #1 which is renovation of Room 124 into a science lab; Alternate #4 which is sliding marker boards and; Alternate #5 – Loose Teacher Desks. The total would be $827,500. He stated that we would just use existing casework and we could possibly purchase the lab tables on our own at a better price. Mr. Neff stated they were very pleased with the bids that they received. Mrs. Viles made a motion to accept the bid with the noted alternates from Verkler, Inc., seconded by Mr. R. Davis. Motion carried 5-0.
Mr. Freeman stated that at the last meeting he submitted a proposed calendar for the 2006-07 school year which was proposed by the calendar committee. They took the calendar to MCTA discussion committee. There were some concerns about the calendar so the MCTA Committee felt that the calendar should be put to a vote of all teachers. They were given the proposed calendar and one that was similar to this year’s calendar. MCTA officers conducted the vote and informed Mr. Freeman that the majority of the teachers preferred the calendar that was presented at the last meeting. Mr. Freeman is therefore recommending the approval of the 2006-07 calendar presented to the board at last meeting. Mrs. Viles made a motion to approve the 2006-07 calendar, seconded by Mr. D. Davis. Motion carried 5-0.
Mr. Freeman stated that the board approved a trip for the Orchestra on April 27-29 to New York. Mrs. Fyffe has submitted a request to change the destination from New York to Chicago, IL due to the high cost of fuel and transportation. Mr. D. Davis made a motion to approve the change to Chicago, IL, seconded by Mr. R. Davis. Motion carried 5-0.
Mr. Turner stated that in January we are required by law to have a Board of Finance meeting in which a report is made regarding investment earnings and procedures. The board would need to elect officers for the Board of Finance and in the past they have elected to have the same officers for the Board of Finance as we have for the current school board. Mrs. Viles made a motion to have the same officers for the Board of Finance that we currently have for the school board, seconded by Mr. R. Davis. Motion carried. 5-0.
Mr. Turner went over the investment policy. We invest in CD’s, U.S. Treasury Bills, Money Market and Premium Savings Accounts, Repurchase Agreements. We have two checking accounts – Citizens Bank and First Indiana Bank. When we are planning on investing Mr. Turner will get competitive quotes from our public depositories. They are: Citizens Bank, First Indiana Bank, Union Planters Bank, First National Bank & Trust, Home Bank, Lincoln Federal Savings Bank, Fifth Third Bank and Bank One. He also stated that this was a better year for investments. We earned slightly more than last year. The rates are slowly coming up and hope that 2006 will be even better.
Mr. Ward stated that we are required by law to publish an Annual Performance Report in the local paper during the second half of January. The report is prepared by the Department of Education and will be published in the Times.
Mr. Turner stated that at this time of year he asks the board to approve resolutions regarding intra-fund and inter-fund transfers. This would give Mr. Turner permission to transfers money within funds and between funds. The next resolution would be allowing interest earned in the CPF Fund to be transferred to the General Fund. Mr. R. Davis made a motion to approve the resolutions, seconded by Mrs. Viles. Motion carried 5-0.
Mr. Turner stated that throughout the year we have claims (utility bills, etc.) that would need to be paid so no penalty would occur and this would happen between board meetings. This is something we have done in prior years and he is asking the board for permission to pay certain bills that would need to be paid between board meetings. Mr. Wright made a motion giving Mr. Turner authority to pay certain bills between board meetings, seconded by Mr. R. Davis. Motion carried 5-0.
Mr. Turner also presented a Lease Purchase Resolution with the Indiana Bond Bank for the purchase of five new school buses. The resolution enters into the agreement with the Bond Bank and gives Mr. Turner the authority to act as the board’s agent to sign the appropriate papers. We will be trading in four buses this year. Mr. R. Davis made a motion to approve the Lease Purchase Resolution, seconded by Mr. Wright. Motion carried 5-0.
Mr. Freeman stated he received one resignation from Linda Eckert, H.S. Food Service Worker. He also presented teacher contracts which would need to be stamped with board signatures. Dr. Wright also stated the board received a revised copy of the Superintendent’s Contract which was reviewed by Ice Miller during the negotiation process with the teacher contract. They have made some wording changes to be IRS compliant. He stated the board could approve this evening or if they want to wait and approve at the next meeting that would be fine. Mrs. Viles made a motion to approve the personnel items, along with the wording changes in the Superintendent’s Contract, seconded by Mr. Wright. Motion carried 5-0.
Mr. Ward stated the board received a copy of the revision regarding kindergarten round-up dates. This year the kindergarten students will attend kindergarten on those dates and we will have subs who will handle the classes on those dates.
Mr. Freeman stated that the next board meeting is February 14, 2006 at 6:30 p.m.
There being no further business to come before the board and upon motion by Mr. D. Davis and seconded by Mrs. Viles the meeting was adjourned. Motion carried 5-0.
Attest: Respectfully submitted,
President Randy Davis