MINUTES OF MEETING
MOORESVILLE CONSOLIDATED SCHOOL CORPORATION
December 11, 2007
A regular meeting of the Board of School Trustees of the Mooresville Consolidated School Corporation was held in the Education Center auditorium, 11 W. Carlisle Street, on Tuesday, December 11, 2007 at 6:30 p.m. The Chairman after calling the meeting to order noted the presence of the following: Mr. Dave Davis, Mr. Ron Wright, Mrs. Beverly Viles, Dr. Phil Wright and Mr. Randy Davis. The Chairman noting the presence of a quorum declared the meeting duly constituted.
Mr. Freeman led the board members and the audience in the Pledge of Allegiance.
The Chairman asked if the board members had read the minutes of November 13, 2007. Noting that all members had read the minutes the Chairman asked if there were any additions or corrections to the minutes. There being no additions or corrections to the minutes and upon motion by Mr. R. Davis and seconded by Mr. R. Wright the minutes were approved. Motion carried 5-0.
The Board Members then examined the claims that were submitted for payment. After due consideration and upon motion by Mr. R. Wright and seconded by Mr. R. Davis the following claims were approved for payment:
Payroll –November 21, 2007, December 7, 2007
Claim Nos: 24 (15740) - 25 (15794)
Warrant Nos: 69760-70031 DD# 7023-7380
70034-70310 DD# 7383-7742
Vendors – December 11, 2007
Claim Nos: 15719-15992
Warrant Nos: #1 –2407-2441
Motion carried 5-0
Mr. Freeman provided a Strategic Planning update. Mr. Freeman stated the November 26th and 29th meetings were presented by Schmidt Associates. The goal of these meetings was for the school board members to see what options they have. Mr. Freeman stated the corporation has steadily grown over the past 15 years. All of our elementary schools have received updates and or expansions. After the November 13th school board meeting the Task Force members were invited to talk with the school board. The Task Force members helped the board understand why they made their recommendation. There are two upcoming public forums which Schmidt Associates will have electronic handheld voting devices. The dates for these meetings are December 18th at the Mooresville High School Auditorium at 7:00 p.m. and December 20th at North Madison Elementary School at 7:00 p.m.
Mr. Johnson stated that we have received the resolutions needed for the Indiana Bond Bank’s Advance Warrant Program. Mr. R. Wright made a motion to approve the Bank Bond Resolution, seconded by Mrs. Viles. Motion carried 5-0
Mr. Freeman stated MHS School Improvement Team has evaluated the program that
rewards students that have perfect attendance during a semester to be exempted
from some of their final exams. The committee is recommending some changes
in the policy including allowing one absence and one tardy. Mr. Muston stated
currently 300 students are eligible for this program. Mr. Muston stated he
would like to assemble an appeals panel to review medical issues or extenuating
circumstances. The panel would review on a case by case basis. Dr. Wright asked
what figures are available with this program. Mr. Muston stated last spring
200-225 students were eligible. Mr. R. Wright stated he agrees with the program,
stating it encourages accountability.
Mr. R. Wright made a motion to amend the Exam Exemption Policy, seconded by Mr. R. Davis.
Motion carried 5-0
Mr. Freeman stated our VEBA Plan document needed revision and approval. Mr.
Freeman stated our legal counsel Ice Miller has advised the corporation revise
the document to include administrators and support staff. Currently administrators
and support staff are not included in the plan. The document alone needs revision.
Mrs. Viles made a motion to approve the amended VEBA agreement, seconded by Mr. R. Davis. Motion carried 5-0.
Mr. Johnson stated we have received a bid from Midwest Transit for bus replacement. Mr. Johnson stated the corporation is wanting to purchase 4, 78 passenger buses and 1 special education bus. Mr. R. Davis made a motion to accept the Midwest Transit bid, seconded by Mr. R. Wright. Motion carried 5-0
Mr. Freeman stated Ice Miller has advised the corporation to update our 403B
vendor list and get current agreements on file and reduce the current 11 vendors
to 3-5. Five of our 11 vendors have fallen below the 8 employee requirement.
The remaining 6 will be asked to submit an RFP and sign our vendor agreement.
Mrs. Viles stated that a higher number in vendors will cause the companies to compete and give the corporation better discounts. Mr. Freeman stated the timeline to implement this is February 1st.
Mr. Freeman asked the board to approve donations. Donations were as follows
$500 from the Indiana FFA Foundation for the Mooresville Chapter Food Drive,
$1000 from American Water to Newby Elementary, $500 from First Indiana Bank
to MCSC for Academic Competition Expenses and $100 from Kiwanis to MHS.
Mrs. Viles made a motion to accept the donations, seconded by Mr. R. Davis. Motion carried 5-0.
Mr. Johnson stated in compliance with a new law that requires school corporations to adopt budget goals for the 2008 year. The board has been provided the goals. Mr. Johnson stated the corporation directs a lot of money into instruction. Mr. Johnson recommends maintaining current levels of fund purposes. Mr. R. Davis made a motion to adopt the Budget Goals for 2008, seconded by Mr. D. Davis. Motion carried 5-0
Dr. Ward presented the ISTEP results from this fall, copies were provided for the board and public. All MCSC grade level scores are up in Language Arts and Math with the exception of 9th grade. Dr. Ward stated he is proud of the teachers and principals. Dr. Ward stated there are some areas to be very proud of, and others to have concern with. In addition Dr. Ward presented historical results. Mr. R. Wright thanked Dr. Ward for the time and effort he put into preparing the results.
Mr. Johnson stated as in past the need to transfer funds at the end of the calendar year into a Rainy Day Fund. This fund is strictly used for retirement/severance payments. Mr. R. Davis made a motion to approve the resolution as presented, seconded by Mr. R. Wright. Motion carried 5-0
Dr. Ward asked the board for permission to participate in the 2008 Alcohol,
Tobacco and Other Drug survey the 3rd week of March. Mrs. Viles questioned
if it was good to expose our students to the information in this survey. Dr.
Ward stated it is good to know what our kids are doing. The results are sealed
and Indiana University reviews and compiles the results. Mrs. Viles asked if
students are loosing instructional time to complete the survey. Mr. Muston
stated the HS uses Chanel 1 class, and Mr. Goldsberry stated PH uses A Team
time. Both Mr. Muston and Mr. Goldsberry stated they find the survey both helpful
Mr. D. Davis made a motion to approve the survey, seconded by Mrs. Viles. Motion 5-0
Mr. Freeman stated we have overnight and out of state field trip requests needing approval. The North Madison Elementary PEAK program is asking permission for some of their students in grades 4-6 to take a charter bus to St. Louis, MO for some site seeing activities on May 2-3, 2008. The Waverly and Newby Elementary PEAK Programs are asking permission for some students in grades 3-6 to take a charter bus to Chicago, IL to see the museums on Saturday, May 3, 2008. The MHS Auto Shop is asking permission to take a trip to Glendale, IL to visit the Universal Technical Institute on January 22, 2008. Mr. R. Wright made a motion to approve the stated field trips, seconded by Mr. R. Davis. Motion carried 5-0.
Dr. Ward asked the board for a grant approval from Target Corporation. The
grant would be used for a trip to Marengo Cave. Mr. R. Wright made a motion
to approve the grant, seconded by Mrs. Viles.
Motion carried 5-0
Mr. Freeman presented the following personnel items:
Retirement: Rosemary Prather-MHS Food Service, effective March 28, 2008
Other Items: List of Contracts to be stamped
Change of Employee Information Sheet
Extra-Curricular/Coaching List Updated
Mrs. Viles made a motion to approve the personnel items and Contracts, seconded
by Mr. D. Davis.
Motion carried 5-0.
Mr. Freeman made the announcement that Negotiations have been agreed upon by all parties last Friday December 7, 2008. There is a settlement period of two years. Mr. Freeman stated that salaries would increase by 3% in 2008 and 3.5% in 2009; ECA will increase by 8%. The board was provided a complete list of changes. Mr. D. Davis made a motion to approve, seconded by Mrs. Viles. Motion carried 5-0
Mr. Freeman reminded the board of upcoming dates. Community Forums will be held at 7:00 p.m. as follows: December 18th at the HS Auditorium and December 20th at North Madison Elementary School. Christmas Vacation will be the end of the school day December 21st to January 8, 2008. The next board meeting will be on January 8, 2008 at 6:30 p.m.
There being no further business to come before the board and upon motion by
Mrs. Viles and seconded by
Mr. R. Wright the meeting was adjourned. Motion carried 5-0.
Attest: Respectfully submitted,
President Randy Davis